Building the Right Road Map

By Errin O'Connor

October 27, 2010 — (Page 2 of 3)
Can we finally put the file shares to rest? I believe we can, but again, a road map is key. A spring cleaning of your file shares this fall and winter needs to happen, and the internal political struggles over who owns what content need to work themselves out.

Governance is something that just can’t be ignored when it comes to SharePoint. You are probably tired of reading monthly articles and takes on SharePoint governance, why it’s so important, and why the lack of it is so concerning. I am here to tell you governance in SharePoint is all encompassing. Governance doesn’t just cover items like how large your file upload size limits are or what quota sizes you’re going to allow into your SharePoint sites.

SharePoint Governance also covers:

•   Your support teams (Tier 1, Tier 2, Tier 3)
•   SharePoint development and the related best practices
•   Migration playbooks/strategies for getting away from file shares or other document management systems such as Documentum, LiveLink, eRoom, DocuShare, etc.
•   My Site policies
•   Content Type strategies
•   Branding, or “look and feel”
•   Integration with other systems
•   Reporting, KPIs and dashboards
•   Strategies for Power Users, and how to train the trainer

So building the right road map and support team for SharePoint is something that you must develop as soon as possible, and it should also fall under the umbrella of governance. Not just SharePoint governance, though, but your overall IT governance.

SharePoint 2010 is becoming the ecosystem it was promised. Whether it’s a large federal government institution, a Fortune 500 financial corporation or manufacturer, or a startup with 50 people trying to share documents and content, SharePoint has morphed from the “world’s largest Swiss Army knife” to something a whole lot more with SharePoint 2010’s release.

Develop your organization’s IT strategy and road map to not only include what you want to accomplish in 6–12 months but also in 24–36 months. Even if you’re not migrating completely off your file shares this year, but plan on doing it sometime next year, put a placeholder for it in your plan. Also, put placeholders in your road map for getting off all of “these other systems” and consolidate into SharePoint 2010.

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Writing the right requirements — Part III Getting your requirements in understandable and actionable statements is a critical step toward implementation

Writing the right requirements — Part II In this installment, Eric Riz explains how to get the most input from everyone involved in the SharePoint deployment

Writing the right requirements — Part I In order to define the right requirements, one must first obtain the proper frame of reference from team members

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Building the Right Road Map

By Errin O'Connor

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