SPTechWeb Logo
Home About Us  Advertise       
 
 
print Printable version 

Painting the lines of governance




January 29, 2013 —  (Page 2 of 3)
Now, let’s bring this back to a SharePoint context, specifically around site creation, location and taxonomy. Your organization needs the same foundation as the parking lot: asphalt on the ground, painted lines, and expectations and policies in place to ensure compliance when each site is created. I’m limiting this article to site creation only; future articles will address things like a governance plan and how it is to be created and implemented across an organization.

For a site to be created, the underpinnings and high-level architecture will have taken place. In the parking lot, this was the foundation that made sure the site was graded, leveled and filled with asphalt. I can extrapolate further to include things like the mix or type of asphalt, which company was used to pour it, the procurement process, whether it was competitively bid on, and so on. This is the foundation that ensures that sites for different business units are created appropriately and within the appropriate areas.

When defining your sites and site collections, decisions have to be made similarly to the parking lot. How many sites and sub-sites (parking spots) will you allow? What is the size of each? Will they be created from the same master page and template (painted lines)? What process will be followed to request that a site is made, and how will access be granted and governed?

Now that you have some theoretical sites created, how will you set policies and expectations for their use? This is the compliance component, where the meter man comes into the picture. In an office environment, it is rare that someone volunteers for that position as the whistleblower who walks around ensuring that rules are followed. My advice here is two-fold: First, there is an argument that, if your governance has been created with the right policies and procedures, compliance should be straightforward and for the most part not necessary at the whistleblower level. Having someone point and click through your top-level sites once a week or month should be sufficient.

Pages 1 2 3 


Share this link: https://sptechweb.com/link/37349

Add comment


Name*
Email*  
Country     






 
 
This site's content Copyright © 1999 - 2013 by BZ Media LLC, All rights reserved.
Legal and Privacy
• E-mail: